12 Elm StreetFor sale
- Owner considers offers above $410k; prefers completion after March.Email, Oct 2
- Visitors love the light; 4 of 6 mentioned the stairs.Viewing feedback
DAEL2 agents can see this
AI agents for real estate agencies
Every lead answered. Every viewing booked.
Portal leads, viewings, listing descriptions, tenant paperwork and owner updates, handled every day by agents that know every property. Your people spend their time showing homes and closing.
Sample data
Follow-up rep · 9:05
Three people asked about the 2-bed on Elm Street overnight. I've offered them Thursday viewings from your calendar. Send?
Sent. 2 viewings already booked.12
12 Elm Street
RA
Rental application
HubSpotGmailMicrosoft OutlookGoogle CalendarCal.comGoogle DriveGoogle SheetsMetaGoogle AdsGoogle Business ProfileWordPressWixCanvaHolded
Where an agent's week really goes.
Not into viewings and closings. Into replying to the same portal questions, juggling the calendar and chasing paperwork. Switch the week to see who does it with Brainstack.
23.5 hours a weekAbout 2 hours of review
Done by your teamDone by an agent, you review
The team your agency would hire next.
Each agent knows every listing, every buyer's wishes and every owner's conditions. Start with the one that loses you the most leads.
Is the Elm St flat still available?Yes. Thursday at 6 or 7?
Sales
Follow-up repAnswers every portal lead in minutes, asks the right questions and offers a viewing.
See this agent 14 viewings today
Customers
Inbox and calendar assistantBooks viewings into your calendar, sends the address and confirms the day before.
See this agent3-bed · Oak AvenueDraft
Marketing
CopywriterWrites each listing from your notes and photos, in your agency's style.
See this agent New listings41 leads
Marketing
Meta Ads managerPromotes new listings with the formats that work best for you and stops the ones that don't.
See this agentRental application4/5
PayslipsEmployment contract
Customers
Client onboardingCollects and checks tenant and buyer paperwork, and asks for what's missing.
See this agent12 Elm St · week 43For review
Viewings6
Customers
Client reportsSends each owner a weekly update: viewings, feedback and offers, in plain words.
See this agent November rents22 of 23 paid
Flat 2, Pine Road$1,250
Admin and finance
Billing and collectionsIssues rent and commission invoices on time and chases late payments politely.
See this agent Google
They found us a flat in 10 days.Enjoy the new home, Marta.Customers
Review managerAsks happy clients for a review after closing and replies to every one.
See this agentA day in your agency.
While your team is out showing homes, every lead, viewing and owner keeps getting an answer.
Follow-up rep
34 portal leads came in overnight. Each gets an answer, two questions and a viewing slot.
Needs your yesInbox and calendar assistant
Confirms today's 14 viewings and sends each visitor the address and the agent's name.
Copywriter
Writes the listing for the new 3-bed on Oak Avenue from your voice note and photos.
Needs your yesClient onboarding
Checks a rental application: ID and payslips are in, the employment contract is missing and requested.
Meta Ads manager
Builds the ad for Oak Avenue in the format that brought most leads last month. Budget waits for you.
Needs your yesBilling and collections
22 of 23 rents are in. A friendly reminder goes to the one that's late.
Client reports
Weekly updates for 12 owners: viewings, what visitors said and any offers.
Needs your yesBrain
Updates 62 property files and 140 buyer files with today's calls, viewings and feedback.
Every home, buyer and owner, remembered.
Owner conditions, viewing feedback and what each buyer really wants live in one file each, every fact with its source. Agents read it before they reply, so nobody gets asked the same thing twice.
Laura and Tom ReyesHot lead
- Budget $450k, mortgage pre-approved.Deal
- Need 3 beds near a school; have seen 2 homes so far.Email, Oct 20
DATheir agent only
Raj PatelLandlord
- Rent due on the 1st; prefers updates by email, not calls.Contact
- Flat 2 boiler service due in December.Maintenance log
ELMAProperty management team
Sample dataHow the company brain works
Offers and decisions stay with your people.
Agents answer fast and keep everyone informed. Prices, offers, contracts and who gets the keys are always decided by a person.
Your rules
Reply to a portal leadAlone
Book a viewingAlone, from your calendar
Pass on an offerAlways asks
Choose a tenantNever: that's yours
- Offers and negotiation
Agents record and pass on offers with context. Negotiating is your job.
- Price changes and contracts
Listing prices, reservation agreements and leases always wait for your approval.
- Tenant and buyer decisions
Agents check that paperwork is complete. Who you rent or sell to is decided by a person, on the same criteria for everyone.
- Personal documents in their own space
IDs and payslips live in spaces only the people handling that file can open.
- Your own server in the EU
Your brain runs on its own machine in the US or Europe, with encrypted backups every 6 hours.
Works inside your agency's tools.
Portal leads arrive in your mailbox as always. Agents pick them up there and work in the CRM, calendar and files you already use.
HubSpot
Reads contacts and deals and logs every call and viewing.
Gmail
Picks up portal leads and replies from your address.
Outlook
Works your shared mailbox and Outlook calendar.
Google Calendar
Books, moves and confirms viewings.
Cal.com
Lets visitors pick a viewing slot themselves.
Google Drive
Reads property files and tenant documents.
Google Sheets
Keeps viewing feedback and listing trackers up to date.
Meta Ads
Reads campaigns, budgets and lead results.
Google Business Profile
Reads and replies to your Google reviews.
WordPress
Creates and edits listing pages on your website.
Canva
Creates listing graphics from your templates.
Holded
Issues rent and commission invoices and reconciles payments.
Priced like a tool. Works like a hire.
Pick the plan for the size of your team, not your number of listings. Use the Claude, ChatGPT or Gemini plan you already pay for.
Your first 3 agents: leads, viewings and listings.
Starter$99 /mo
10 agents across sales, lettings and admin.
Growth$499 /mo
25 agents and dashboards for every office.
Scale$999 /mo
We build it with you and agree a price.
Custom
Agency questions, answered.
Does it work with property portals?
Portals send each lead to your email, and agents pick them up there from Gmail or Outlook, reply and offer a viewing. Publishing listings to portals stays in your usual tool.
Will agents negotiate offers?
No. They record offers, pass them on with context and keep everyone informed. Prices, offers and contracts are always decided by a person.
Which CRM does it use?
HubSpot, Attio and Close connect today, among 100+ apps. If you run a real estate CRM that isn't connected, agents can work from its emails and exports. Tell us which one you use.
How are tenants' documents protected?
Your company brain runs on its own server in the US or Europe, with encrypted backups every 6 hours. Personal documents can live in spaces only the people on that file can open. The AI model you choose processes each request under its provider's terms.
Can owners get updates without calling us?
Yes. Each owner gets a weekly summary of viewings, feedback and offers, written in your agency's voice and sent after you approve it.
Which plan fits a real estate agency?
Up to 3 people starts on Starter ($99/month). Up to 10 people fits Growth ($499/month), up to 30 people Scale ($999/month). Networks of offices talk to us about Custom. Your AI plan is paid directly to the provider.