Teeth whiteningActive
- $320, two sessions; not offered to under-18s.Price list 2026
- “Does it hurt?” has an answer approved by Dr. Ruiz.Approved answers
RUANFront desk and clinicians
AI agents for clinics
Fuller schedules. Fewer empty chairs.
Appointment changes, reminders, the same front-desk questions, reviews and unpaid invoices, handled every day by agents that know your clinic. They never touch clinical records, so your team spends its time with patients.
Sample data
Inbox and calendar assistant · 8:15
11 patients asked to move their appointment. I found new slots for all of them. Send the confirmations?
Sent. 2 freed slots offered to the waiting list.SMS
Tomorrow's reminders
4.8
Google reviews
Google CalendarCal.comMicrosoft OutlookGmailTwilioGoogle Business ProfileGoogle AdsMetaBrevoWixWordPressHoldedStripeGoogle Drive
Where a clinic's week really goes.
Not into patients. Into moving appointments, answering the same questions and chasing the same invoices. Switch the week to see who does it with Brainstack.
23 hours a weekAbout 2 hours of review
Done by your teamDone by an agent, you review
The front office your clinic would hire next.
Agents take the admin around the visit, never the clinical side. Start with the one that frees your front desk most.
11 moved today
Customers
Inbox and calendar assistantTurns appointment emails and form requests into booked, moved or cancelled slots.
See this agent Tomorrow68 sent
See you tomorrow at 10:30. Reply 2 to move it.Customers
Appointment remindersTexts every patient the day before and offers freed slots to the waiting list.
Do you open on Saturdays?Yes, 9 to 2 at the main clinic.
Customers
Front-desk questionsAnswers prices, hours, parking and how to prepare. Messages about symptoms go straight to your staff.
See this agent Google
Lovely team, felt at ease.Thank you, Pablo. See you soon.Customers
Review managerReplies to every Google review in your clinic's tone, without ever mentioning a treatment.
See this agent November recallFor review
Opted in, due120
Marketing
Check-up recallsReminds patients who opted in that their six-month check-up is due.
See this agent Local search18 bookings
Marketing
Google Ads managerKeeps your local search ads on the treatments with free slots this month.
See this agent Whitening pageDraft
Marketing
CopywriterWrites posts and web pages about your treatments from texts your clinicians approved.
See this agent Unpaid9
This month$2,860
Admin and finance
Billing and collectionsSends the invoice after each visit and reminds kindly about unpaid treatment plans.
See this agentA day in your clinic.
While your team is with patients, the front office keeps answering, booking and following up.
Inbox and calendar assistant
11 requests to move an appointment. New slots found for all, confirmations ready.
Needs your yesFront-desk questions
Answers 14 messages about prices and hours. Two that describe symptoms go straight to reception.
Appointment reminders
Texts 68 patients about tomorrow. 3 want to move: their slots go to the waiting list.
Review manager
Replies to 6 Google reviews. A complaint about waiting time is flagged for the clinic manager.
Google Ads manager
Physio is full until Friday. Proposes moving budget to the treatments with free slots.
Needs your yesBilling and collections
Sends 22 invoices from today's visits and a kind reminder for 9 unpaid treatment plans.
Check-up recalls
November's recall is ready for 120 patients who agreed to receive it.
Needs your yesBrain
Updates prices, opening hours and approved answers for both sites, each with its source.
Your clinic's know-how, not patient records.
Prices, treatments, sites and insurance agreements live in one file each, every fact with its source. Agents answer from what your team approved, never from clinical notes.
North siteNew hours
- Open Saturday mornings from November.Business profile
- Free parking for patients in the building's garage.Site handbook
ANLUPEWhole team
Insurance agreementsWaiting for you
- Bluebird Health covers two cleanings a year.Agreement, January
- New rates from January still need your signature.Draft contract
RUOnly the clinic manager
Sample dataHow the company brain works
Health data stays out of reach.
Agents only see what you connect. Keep your clinical records system out, and they work on the calendar, the inbox, reviews and billing.
Your rules
Move an appointment within the weekAlone
Messages about symptomsStraight to your staff
Recalls and promotionsAlways asks
Clinical recordsNot connected
- No clinical records
We recommend you don't connect your clinical software. Agents don't need it to book, remind, answer or invoice.
- No diagnosis, no medical advice
Any message about symptoms or treatment decisions goes to a person on your team.
- Only patients who said yes
Recalls and promotions go only to patients who agreed to receive them, and wait for your approval.
- Reviews without health details
Replies thank and invite back. They never confirm someone is a patient or mention a treatment.
- Your own server in the EU
Your brain runs on its own machine in the US or Europe, with encrypted backups every 6 hours.
Works inside your clinic's tools.
Agents use the calendar, inbox and accounts you already have, and leave everything where your team expects it.
Google Calendar
Reads and creates appointments on your calendars.
Outlook
Works your front-desk mailbox and Outlook calendar.
Cal.com
Manages appointment types, bookings and changes.
Twilio
Sends text reminders from your clinic's number.
Gmail
Reads appointment requests and drafts replies.
Google Business Profile
Reads and replies to your Google reviews.
Google Ads
Reads campaign, keyword and booking performance.
Meta Ads
Reads campaigns, budgets and results.
Brevo
Manages lists and email or SMS campaigns.
Wix
Manages pages and bookings on your Wix site.
Holded
Issues invoices and reconciles payments.
Stripe
Reads payments, customers and invoices.
Priced like a tool. Works like a hire.
Pick the plan for the size of your team, not your number of patients. Use the Claude, ChatGPT or Gemini plan you already pay for.
Your first 3 agents: calendar, reminders and reviews.
Starter$99 /mo
10 agents across front desk, marketing and billing.
Growth$499 /mo
25 agents and dashboards for every site and area.
Scale$999 /mo
We build it with you and agree a price.
Custom
Clinic questions, answered.
Do agents read patient records?
Only if you connect them, and we recommend you don't. Booking, reminders, front-desk answers, reviews and invoices work without clinical data.
Can an agent give medical advice?
No. Agents answer practical questions (prices, hours, how to prepare) from texts your team approved. Anything about symptoms or treatment goes to a person.
Where is our data kept?
Your company brain runs on its own server in the US or Europe, with encrypted backups every 6 hours. The AI model you choose processes each request under its provider's terms, so review them with your data protection officer.
Does it work with our practice management software?
Agents work with Google Calendar, Outlook and Cal.com today. If your practice software syncs with one of them, agents use that calendar. Tell us which program you use: requests decide what we connect next.
Can patients reply to reminders?
Yes. A reply to move or cancel is handled within your rules, and the freed slot can be offered to your waiting list.
Which plan fits a clinic?
Up to 3 people starts on Starter ($99/month). Up to 10 people fits Growth ($499/month), up to 30 people Scale ($999/month). Clinic groups talk to us about Custom. Your AI plan is paid directly to the provider.